5 Guidelines for Choosing Microsoft 365 or Google Workspace Infographic

In the world of online tools for work, Microsoft 365 and Google Workspace are big players. If you run a small business, deciding between the two can be tricky. Should you stick with the familiar Microsoft 365 or try out the newer Google Workspace (used to be called G Suite)?

Google Workspace and Microsoft 365 are both productivity suites. Google Workspace is web-based, featuring apps like Gmail, Slides, Calendar, and Docs, designed for seamless collaboration. Microsoft 365, on the other hand, is desktop-based, with apps like Word, Excel, Outlook, and PowerPoint. It operates best on desktops but can adapt to web use, although not as effectively.

Microsoft 365 vs. Google Workspace

Word Processor:

Microsoft Word is a powerful and continuously improved word-processing application, known for its user-friendly interface and collaborative capabilities that align with Google Workspace. It distinguishes itself with the added layer of security provided by native server versions. On the other hand, Google Docs, designed for collaboration, presents a more minimalist approach and may lack the familiarity of Word. Furthermore, it lacks a native version, which can introduce some data integrity concerns when transitioning between server-based Word and the web-based Docs application.

Presentation App:

Microsoft’s PowerPoint has long been a staple for creating dynamic presentations. It offers a rich variety of templates, robust media integration, and the ability to use video files offline. Google Slides is a worthy counterpart but falls slightly short in template variety and flexibility. Furthermore, its use of YouTube integration may require a stable internet connection, limiting its usability in certain situations.


Microsoft 365 provides Outlook as its default email app, available in both browser-based and desktop versions. Outlook’s desktop version is highly flexible, allowing users to manage their email with ease. On the other hand, Google Workspace relies on Gmail, known for its speed and powerful search functionality. Gmail’s personalized search results, based on user behavior, simplify message and contact retrieval. However, Gmail may not offer the same level of customization in sorting and grouping, leading some users to explore alternative email programs.


In the realm of communication tools, Microsoft 365 offers Skype for Business, accommodating up to 250 participants. It delivers a fantastic user experience, integrating with other Microsoft 365 tools seamlessly. Skype for Business can even function as an enterprise phone system, making meetings and file sharing a breeze. Google Meet, on the other hand, allows a maximum of 100 participants, making it less suitable for large meetings or webinars. While it offers cross-device conversation syncing, it falls short of Skype for Business in terms of integration features.


Both Google Workspace and Microsoft 365 offer various pricing plans to cater to diverse business needs and budgets. Google Workspace provides options such as Business Starter, Business Standard, Business Plus, and Enterprise. Microsoft 365 offers Business Basic, Business Standard, Business Premium, and Microsoft 365 apps for Business. Each plan has its unique features and pricing structure.

To sum up, Google Workspace is straightforward for smaller businesses, while Microsoft 365 offers customization and robust tools. If you’re already comfortable with Microsoft apps, it’s a fitting choice. Partnering with a Premier Gold Microsoft 365 provider ensures a smooth move to the cloud.

source: https://www.greatservice.com/which-is-best-for-your-business-microsoft-365-vs-google-workspace/


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