What do you mean by being efficient? Most businesses confuse efficiency with fast and overload of work. A single person is given multiple tasks that he or she almost breaks down like a machine. This is not effective because the person may be able to provide the necessary output but definitely, the quality of it will be sacrificed. Indeed, efficiency tries to minimize your cost yet achieving the desired level of output. However, in modern organizations, it is not just quantity that matters because quality should be a priority. To ensure that you are operating efficiently and at the same time producing outputs with quality, check on this infographic.
1. Part of the organization’s strategic plans is the setting of objectives. This is the starting point of all operations. Without these objectives, the organization may cease to exist. However, these goals must be aligned with the company’s resources. This means that when you set goals it has to be realistic. A realistic goal can be achieved using the appropriate resources. Check on your inputs to production: manpower, money, material, machine, and methods. Be guided by the fact that all of these materials can be exhausted at a level that quantity and quality are balanced.
2. The organization has to be objective and must receive feedbacks positively by taking it as a suggestion for improvement. Many managers fear feedbacks because they don’t how the rank and file employees have received inputs that the management has provided. However, it is crucial to understanding how employees could work hard and motivate them to perform at their best level.
3. Another vital aspect to achieve efficiency is communication. The organization must be able to communicate their vision, mission, goals, and objectives to all of the employees. If the employee does not know where the company is going, his performance may not be aligned with the organization’s VMGO. You can also do this by promoting a culture of open communication so that those who have ideas on how you can improve the operation can freely share it you during meetings.
4. Do you have modern technology to ensure that communication has no barrier in the office? If you are using old models of communication, you must upgrade. Your major concern could be the cost associated with it. But, the returns will be realized in the long run.
5. In some cases, providing a mobile device to the employee is deemed beneficial. For example, some companies require the manager to send a sales report on a daily basis. The employee will be compelled to do so if the company provides a smartphone. But, of course, the device is not personally owned. If he or she resigns from the job, the phone will be passed to the next person in charge.
6. Find a telecommunication system where all of the activities of the employees are synchronized. If you got multiple channels, tendency that some of the messages will be left unseen or unread. Some companies invest in telecom software solutions to take charge of their communication systems.
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