Many businesses unknowingly lose thousands each year due to preventable Microsoft 365 licensing mistakes. Overspending on premium licenses for users who only need basic features is common while under-licensing or sharing accounts can lead to compliance violations. Neglecting to deactivate licenses when employees leave wastes budget on inactive accounts, and failing to plan for licensing needs in advance often results in last-minute, costly purchases. Organizations also miss out on built-in features that could streamline workflows, paying in both time and productivity. A mismatch between user roles and license types means some employees struggle with limited tools while others sit on underused capabilities. Without regular audits, licenses for completed projects or departed staff can quietly drain resources. And when renewals sneak up, businesses forfeit the chance to negotiate better terms or restructure licenses to reflect current needs. Regular reviews, role-based alignment, and proactive planning are essential to maximize value and eliminate waste.
source: https://www.greatservice.com/common-microsoft-365-licensing-mistakes-and-how-to-avoid-them/
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